The Manawatu District Council is committed to protecting and respecting your privacy.
This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
We collect personal information from visitors to our Site through the use of online forms, including, but not limited to, information about you, which you provide to us through the input areas within our Site.
We also collect information about you every time you email us with your details, and we collect additional information automatically about your visits to our Site.
The information we collect may include: name, postal and email address, telephone numbers (work, home and mobile), and diversity monitoring information which we collect for the purposes of discharging our statutory obligations.
We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information. This is statistical data about our users' browsing actions and patterns, and does not identify any individual.
We may also use and disclose other information in aggregate for research, marketing and strategic development purposes.
We may also ask you to complete surveys used for research purposes, which you are not obliged to complete but which will be completely confidential and analysed anonymously. Data from research will also be destroyed once it has been analysed and written up in a report.
If you contact us in any other way (for example by post, telephone, fax), we may keep a record of that contact.
Use of personal information
We will use personal information, as provided by you or appropriately obtained from third parties (including persons duly authorised by you to provide such information on your behalf), for the purposes listed below:
- to inform you about developments within, or pertaining to, the Council
- for the investigation of complaints
- to complete authorisation to forms
- to change mailing preferences in relation to communication from the Council
- to update personal data, and
- in any other respect that we may reasonably require in order to carry out functions or to provide a specific service requested.
Sensitive personal information
Use of sensitive personal information
Your sensitive personal information will:
- be kept confidential within the Council, and will not be passed to anyone who deals with any aspect of your relationship with the Council (for example, in respect of any complaints against you)
- not be released in a form that may result in identification of individuals. Anonymised analyses may be published on the Council websites.
If we alter these stipulated purposes, we will notify you and will destroy your sensitive personal information if you request us to do so in the light of that.
Storage and security of personal data
Disclosures and sharing information
Access to your information
The Act affords you the right of access to the personal information we hold about you. If you wish to exercise this right you should submit a request to the Council. If it transpires that any information we hold is inaccurate or incorrect you should inform us immediately so that it can be amended.
Given that the internet is a global environment, using the internet to collect and process personal data necessarily involves the transmission of data on an international basis. Therefore, by browsing our Site and communicating electronically with us, you acknowledge and consent to our processing of personal data in this way. We will endeavour at all times to protect all personal information collected through our Site in accordance with applicable data protection laws.