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Systems for Public Access

Contacting the Council and Elected Members

Contact information for the Council, the Mayor and Councillors can be found on the Contact Us page of this website.

Public Attendance at meetings

During the COVID-19 alert levels where it is not possible for Manawatū District Council to conduct its meetings at a publicly accessible physical location, Council and Committee meetings will be held remotely, with all participating members counting for the purpose of the meeting quorum in accordance with clause 25B of Schedule 7 to the Local Government Act 2002.

Members of the public are welcome to continue to attend meetings of the Council and its Committees as observers. Where the COVID-19 alert levels prevent large numbers of members of the public from physically attending, Council and Committee meetings will be livestreamed to Council’s YouTube Channel to allow members of the public to attend and observe the meeting via the link to the YouTube channel on Council’s website in accordance with clause 47A of the Local Government Official Information and Meetings Act 1987. A recording of the meeting, along with the minutes of the meeting, will also be published on Council’s website. Note that public excluded sessions will not be livestreamed or have a recording or minutes made available on Council’s website.

Speaking at meetings

Where COVID-19 alert levels prevent physical attendance by members of the public, you can address Council via Zoom during the Public Forum session of the meeting.

If you would like to participate in the Council’s public forum at the beginning of Council meetings, please email us via governance@mdc.govt.nz at least a week prior to the meeting with:

  • Your name, and  the name or your organisation if you are speaking on behalf of an organisation
  • Confirmation of the topic/s you wish to address

If this is not an option for you, you can provide a written speech to be read verbatim by a member at the meeting. This will need to be provided via email to governance@mdc.govt.nz.

It is important to note that when the meetings are being held remotely, the rules surrounding public participation have not changed. This means that you will still have the opportunity to speak for up to five (5) minutes, with members accorded time to ask you questions.

For any members of the public considering participating in public forum, please read the full requirements that are contained within the Council's Standing Orders (736KB pdf).

Supporting information

You may present a presentation and/or provide supporting information to your speech. This information will be circulated to members prior to the meeting.

Please provide any speeches, presentations, and supporting information via email to governance@mdc.govt.nz by midday on the day before the meeting.