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Pre-Application Meeting

If you are planning a development, subdivision or building, or food premise that may need consents, permits or licensing, we recommend talking to a Council Officer before submitting your application or commencing into your development plan.

Early discussions with us will help you make informed decisions about your project and avoid unnecessary processing delays if you are required to apply for a consent, permit or license.

For simple inquiries, we offer up to 15 minutes of free assistance at our office on Manchester Street, Feilding, where you can speak with a resource consent planner, building control officer, about your project.

For the Environmental Health Officer and Utilities Officers, making an appointment is necessary.

We also offer this service over the telephone or via email for those who are unable to make it to one of our offices.

For other applications, especially complex proposals, we offer individually tailored pre-application meetings, where you can discuss your proposal in more detail with the relevant staff.

Benefits of pre-application meetings

Pre-application meetings are available for projects requiring building consents, resource consents, health licenses or special technical advice from Councils infrastructure team. The meetings can help you:

  • Confirm if you need any consents, permits or licenses
  • Understand the process of applying for a consent, permit or license
  • Understand the costs of the process, and related charges such as development contributions
  • Get guidance about what professionals you should be talking to and what expertise you may need to help you
  • Find sources of information to help you prepare your application
  • Identify what to focus on when assembling information to support your application
  • Develop relationships and rapport with Council staff
  • Lodge an application that will be processed efficiently and without delay.

You may benefit from a specific resource consent pre-application meeting if your project involves:

  • Using, developing or subdividing land
  • Industrial trade processes
  • Contaminated land

You will benefit from a specific building consent pre-application meeting if your project involves:

  • Large construction projects
  • New commercial premises

How to request a meeting

Fill in and submit the meeting request form (110KB pdf) by email or by post to Private Bag 10001 Feilding 4743 or fax on 06 323 0822 .

In addition to the form, please provide any conceptual plans, drawings, photos, draft assessment of environmental effects or other relevant information you have.

The more time we have to consider this information before the meeting, the better.

Once you have lodged your form with Council you can expect to receive a phone call to book in a date and time for your pre-application meeting.

What will happen at the meeting?

A planner or building consent officer will usually facilitate the meeting (held at Council offices).

At the meeting, you can discuss:

  • Initial concepts
  • Detailed design aspects
  • Specialist technical requirements
  • Any other requirements.

Council officers will give professional guidance on your proposal and provide advice where possible.

We encourage you to provide any existing technical drawings, concept plans or project information before the meeting, so that our officers can research potential issues for discussion.

Please note, however, the meeting will not pre-empt the outcome of the building or resource consent process, or provide any commitment about your application. Once lodged, the application will still need to be assessed against the requirements of the legislation or bylaws.

After the meeting we will send you a written record of the matters we discussed at the meeting and the advice we provided.

How to get the most out of your meeting

To help ensure you get the maximum benefit from your pre-application meeting, and so we can prepare appropriately, it is important you:

  • Let us know about the topics or issues you would like to discuss in advance
  • Provide us with as much detailed information as possible, bearing in mind that it is absolutely fine to discuss your ideas even when they are conceptual
  • Bring your client or professional advisors, such as planners, architects of engineers, to the meeting if this is appropriate.