LGOIMA Requests
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Search results: 617
| Received | Subject | Status | |
|---|---|---|---|
| 07/12/2020 | Procurement Policy and award of Contracts | Complete | Details |
| 07/12/2020 | Discretionary Funds | Complete | Details |
| 26/11/2020 | Correspondence re hosting NZ Grand Prix at Manfeild 2021. | Complete | Details |
| 25/11/2020 | Coastal inundation on LIMs | Complete | Details |
| 23/11/2020 | Dog Control policy, fees, | Complete | Details |
| 22/11/2020 | Correspondence regard Turbos rugby matches | Complete | Details |
| 19/11/2020 | Request for property file information | Complete | Details |
| 07/11/2020 | Volumes of kerbside collecctions | Complete | Details |
| 06/11/2020 | Cost of legal advice | Complete | Details |
| 04/11/2020 | Copy of GNS report | Complete | Details |
LGOIMA Request Details: LG1963
Date received: 07/12/2020
Requested information: Procurement Policy and award of Contracts
Status: Complete
Date responded: 21/01/2021
Response:
Good morning Claudia
In response to your request, we respond as follows, and please note the attachments A – G which respond to Question 4. And Request B.
Request A:
We therefore request the following information for your Council group (ie. including CCOs):
- The nominal amount (exclusive GST) contained in your Council's procurement policy at which point a competitive and open tender is required by default.
The default position for Council procurement is to openly advertise all contract opportunities exceeding $500,000 in value.
Note: The New Zealand Transport Agency (NZTA) has a requirement for any project in excess of $200,000 to be openly advertised and procured via a competitive procurement process. Therefore, this value must be adhered to when Council is procuring Roading related goods and services which attract an NZTA subsidy.
- The reasons listed in your procurement policy for exceptions and any process it lays out.
Rule 11 - Opt-out procurements
The following is the list of valid opt-out procurements:
• Non-contractual arrangement: Any non-contractual arrangement (e.g. a Memorandum of Understanding between local authorities or with a government department) or any form of assistance including cooperative agreements.
• Council to Council negotiated agreement: Any agreement negotiated directly with another local authority for the provision of goods or services. Where the agreement includes any component of externally sourced goods or services as part of the offering, Council must satisfy itself that the procurement policy, rules and principles of the partnering local authority are broadly in line with that of its own.
• Technical / functional specialist: Where a supplier is deemed to provide a unique or specialist service that is specific to the needs of Council. This may include a service that is not available from any other supplier or a preferred service from a specific supplier based on Council's requirements e.g. a consultant to assist in a resource consent application process.
• Proprietary technology: Where a supplier is the sole supplier and/or patent holder of a specific product that is required by Council. Council must be satisfied that the proprietary technology is the most appropriate for the needs of Council.
• Land and buildings: Purchasing or renting land or existing buildings or other immovable property.
• Conditional grant: Any form of conditional grant. However, Council must not design or structure a procurement as a form of conditional grant to avoid applying the Rules.
• Internal business unit: Any form of internal business unit offering goods or services to another business unit. Notwithstanding this, each business unit must follow the rules for the procurement of externally sourced goods or services if it forms part of an internal offering i.e. consultancy services.
- The number of contracts awarded in the 2020 calendar year over that amount but were not tendered (i.e. the number of exceptions).
Council – 21 May 2020
- Attached extract from the minutes (Attachment A)
- Recommendation attached (Attachment B)
Procurement for continuation of service, and procurement of specialist services.
Consistent with clause 11.6 and clause 12.2.3 of MDC Procurement Policy.
Ohakea Rural Water Supply- Pipe SupplyHynds Pipe Systems Limited$703,056Council 17 December 2020
- Attached extract from the minutes (Attachment C)
- Extract from Recommendation Report Attached (Attachment D)
Council – 1 October 2020
- Agenda Attached (Corresponding Report p104) Attachment E)
- Minutes Attached (Attachment F)
Procurement for continuation of service, and procurement of specialist services.
Consistent with clause 11.6 and clause 12.2.3 of MDC Procurement Policy.
We trust this gives you the information you require.
regards
LGOIMA Request Details: LG1964
Date received: 07/12/2020
Requested information: Discretionary Funds
Status: Complete
Date responded: 14/12/2020
Response:
Manawatu District Council does not have any operating or capital budget available for the mayors discretional funding.
There are no discretionary funds available under the control of the Mayor, chairs, or single elected members.
The only fund available that specifically outlines the Mayor as an approver, is The Manawatu District Relief Trust Fund. This is fund that were donated to Council for relief purposes following the 2004 floods. The undistributed balance of the fund was carried forward in Trust.
The purpose is to provide relief following a natural disaster.
Approval to use the fund is to be approved by both the Mayor and the Chief Executive (jointly).
The balance in the fund as at 30 June 2020 was $59,123. There has been no distribution from this fund in the 2020 calendar year.
This fund is published to the Audit and Risk committee as part of the year end reporting of the Special funds.
LGOIMA Request Details: LG1961
Date received: 26/11/2020
Requested information: Correspondence re hosting NZ Grand Prix at Manfeild 2021.
Status: Complete
Date responded: 14/12/2020
Response:
Good afternoon
Please see attached correspondence as requested, since August 2020.
We trust this provides the information you are seeking.
Please see attached correspondence as requested, since August 2020.
We trust this provides the information you are seeking.
SECOND REPLY:
For your original question 2, we provide the following breakdown which were the costs relate to the turf preparation and maintenance from July – November 2020.
- July $4,066
- Aug $2,065
- Sept $5,391
- Oct $10,552
- Nov $3,000 Total $25,074.
The above cost was funded from a grant from the former Hillary Commission which Council had held for a number of years and which we were able to apply to this community event.
Council also provided a $25,000 excl GST grant paid to MRU on 18 September 2020 to support the cost of running this event. There was also a commitment to underwrite the event to a maximum of $50k. We are yet to receive any call on that underwriting from the MRU.
We have also attached emails that may have been omitted from our earlier reply.
LGOIMA Request Details: LG1960
Date received: 25/11/2020
Requested information: Coastal inundation on LIMs
Status: Complete
Date responded: 07/12/2020
Response:
In answer to your first question, Manawatu District Council does not notate LIM's with Coastal Inundation information.
The second questions is therefore not applicable.
Regards
LGOIMA Request Details: LG1959
Date received: 23/11/2020
Requested information: Dog Control policy, fees,
Status: Complete
Date responded: 02/12/2020
Response:
My IT team have come up with this very quickly. I hope it works for you
Here is the link.
This link will expire after 7 days so remember to save any documents you wish to have continued access to.
We recommend that this link is opened on a PC.
If you have any questions please feel free to contact me.
LGOIMA Request Details: LG1958
Date received: 22/11/2020
Requested information: Correspondence regard Turbos rugby matches
Status: Complete
Date responded: 10/12/2020
Response:
Good afternoon
Please see attached correspondence as requested, since August 2020.
We trust this provides the information you are seeking.
regards
LGOIMA Request Details: LG1957
Date received: 19/11/2020
Requested information: Request for property file information
Status: Complete
Date responded: 11/12/2020
Response:
Thanks for your patience while we pulled the requested information together and ensured we are meeting our obligations under both the Local Government Official Information and Meetings Act and the Privacy Act.
Please find a link to the information: Redacted_Complaint_1761_Cheltenham_Hunterville_Road
Due to the size of the file we needed to send it via a link, as it is too big to attach. This link will expire after 7 days so we advise that you save the file to your own PC.
Please note, letters on file from our legal counsel are not released due to client/solicitor confidentiality.
LGOIMA Request Details: LG1956
Date received: 07/11/2020
Requested information: Volumes of kerbside collecctions
Status: Complete
Date responded: 07/12/2020
Response:
Please see below our response to your questions:
Volume of material in tons taken from kerbside collection and streamed to land fill (Tons) and recovered (number of bales) for the current 10 months (Jan 20 to Oct 20) and previous 12 months Jan 19 to Dec 19).
Volume of Material taken in tonnes and streamed to landfill:
July 18 – June 19 – 117.5 tonnes
July 19 – June 20 – 230.01 tonnes
July 20 – Oct 20 – 32.02 tonnes
Current plastic bales in the yard as @ 16 Oct 20
Milk - 56
Clear - 39
Mixed – 121
What have you done about the recent claim of contractor recording recycling material but disposing of it directly to landfill?
Smart Environmental and they confirm no recycle was taken to landfill other than the period of Covid.
We do however remove non recycling material (CONTAMINATION) from the sort line and dispose at Bonny Glenn landfill. This is not recycling but refuse that householders have put into the recycle bin.
The exact volume of contamination is unknown but Smart have used a figure of approximately 20% contamination rate.
LGOIMA Request Details: LG1955
Date received: 06/11/2020
Requested information: Cost of legal advice
Status: Complete
Date responded: 30/11/2020
Response:
Good afternoon Caroline
I confirm that the invoices sent to you are from Rice Spier and that they were provided to us for payment.
LGOIMA Request Details: LG1954
Date received: 04/11/2020
Requested information: Copy of GNS report
Status: Complete
Date responded: 05/11/2020
Response:
Good morning Mark
We have received your request which we are replying to under LGOIMA. Please see below a link to the GNS report that you have requested.
http://www.mdc.govt.nz/MDC/extra_resources/BQ0NPPNS1KL/GNS_Science_Consultancy_Report.zip
You may wish to open this in a Chrome browser.
regards