LGOIMA Requests

1. During the next 12 months do you have plans to assess and certify the sustainability performance of your major property asset(s) or tenancies using 3rd party certified tools including the NZ Government’s NABERSNZ Office Energy Performance scheme or Green Star Performance certification tool for existing buildings? Not currently planning on it.
2. How much grid supplied electricity (kWh) did your main Council Office building consume in the previous financial year (2018/19)? 375,750 kWh
3. How much gas (kWh or MJ) if any, did your main Council Office building consume in the previous financial year (2018/19)? 14,400 kWh
4. How much Diesel (litres) for non-backup purposes if any, did your main Council Office building consume in the previous financial year (2018/19)? 40L Diesel (testing of Generator on monthly basis) Other wise Nil.
5. How much Coal (Kg) if any, did your main Council Office building consume in the previous financial year (2018/19)? No Coal is used.
6. What is the floor area (m2) of this building?  2100m2
7. a)  Council occupy the entire building.
b) If other tenants are in the building does the energy use and floor area include them?

Good afternoon Jimmy
Here is the link to information relating your LGOIMA request: LGOIMA_1879
The link will expire after 7 days so remember to save any documents you wish to have continued access to.
We recommend that this link is opened on a PC.   It may take a few moments to open, however do get in touch if you have any problems with the link.
I trust this gives you the information that you are seeking.
regards

1. Please provide, for each property category group (first character category code only) as defined in the Rating Valuation Rules, the total rates charged for your council for the 2019/20 rating year. For each category group please also provide the total land value, total capital value, and total hectares, and the number of properties in each group.
• Attached Report - Rates Statement Tab has Rates charged for each category code
• Attached Report – Category Code tabs have the values for properties in each group
2. Please also provide the median land value, median capital value, median hectares, and median rates charged, for each property category group, as in item (1).
• Can be calculated from the Category Code tabs
3. Please also provide the same information, that is for each property group, the total land value, capital value, hectares and number of properties, for all those properties that have been charged zero rates in the 2019/20 rating year. Please indicate whether zero-rated properties have been included in the information provided for item (1).
• Attached Report – NON Rateable tab (906 properties)
4. For the avoidance of doubt, please also provide the total number of properties in your rating database.
• Attached Report – Valuation Position Tab – 14820 properties
 13896 Rateable Properties
 18 Drainage Scheme only properties – out of MDC rating area
 906 NON Rateable Properties

#1 and 2     Executive Management – this information can be found on our website   https://www.mdc.govt.nz/About-The-Council/People/Management-Team
3.      Health & Safety Policy  - please find attached.
4.     Environmental Sustainability – we are currently finalising a sustainability strategy/policy, however meantime you may want to refer to our Long Term Plan  https://www.mdc.govt.nz/Contact-Us/Have-Your-Say/Previous-Consultation/Long-Term-Plan-2018-2028?BestBetMatch=LTP|ab8081d3-bcb0-454e-85c7-ad98a040f549|9579e309-481d-436a-9608-9de7a412f807|en-AU
5.    Procurement Policy – please find attached.
6.    Marketing Strategy – we do not have a Marketing Strategy or Policy, as such.  We do have a Communications strategy which is available on our website https://www.mdc.govt.nz/files/content/public/documents/strategies/manawatu_district_council_communication_strategy_2019.pdf
7.      Database, Information Exchange              MDC has a SharePoint tool for document sharing and management
8.     Conflict of Interest Policy  -  please find attached.

Please find attached requested information. (asset data sheet, CCR, Proposed stormwater relocation)

Council is currently looking into options for relocating the stormwater line, but please be aware, Council have no allocated funding at this point to complete the renewal of this stormwater line.

Good morning Blair,

Manawatū District Council does not have a Smoke Free Policy, however we do have rules that specify where workplace smoking is prohibited.

Areas where workplace smoking or vaping is prohibited include:
• Administration Building
• Library
• Sewage Treatment Plants
• Makino Aquatic Centre
• All Council vehicles
• All Water Treatment Plants and Pumping Stations

As a workplace we provide a quit smoking support program for staff who wish to stop.

Kind Regards

There is only one recorded complaint regarding overhanging trees that relate to the property at 40 Tiritoa Terrace. The complaint was received on 6th October 2017 and referred to trees overhanging the Council berm. The trees were cut back by the owners of the trees following contact by Council staff.
We can also confirm Council received a call from a person regarding trees growing on the property at 40 Tiritoa Terrace Feilding that were overhanging their section. As the trees were growing on private property and overhanging another private property the complainant was advised that it was a civil matter between the two property owners. It was suggested to the complainant that they contact the owner of the trees prior to taking civil action to see if the matter could be resolved.
As this was a general query no formal details were taken including the date the query was made. However MDC staff do recall that the complainant was referring to trees on 40 Tiritoa terrace and they recall looking the property up at the time.

In response to your enquiry, we have found three complaints regarding noise registered in the last 12 months.

28 Aug 2019 - 2009hrs   Complaint received that the occupants of 16 Russell Street were mowing their lawns after 8pm. Guard visited but noted the transaction as No Noise
21 Jul 2019 – 1025hrs     Complaint received that there was machinery noise (described as a variety of saws) coming from 16 Russell St, Guard attended and advised No Noise
20 Jul 2019 – 1214hrs     Complaint received that there was loud machinery noise coming from 16 Russell St, been going all day, Caller believed it was some type of saw, Guard attended, Noted transaction as No Noise

There have been no other complaints during the last twelve month period

The library, Makino Aquatic Centre and council office order their paper cups separately using 2 suppliers i.e. Gilmours and OfficeMax.

I have based the number of cups (both coffee and water) purchased on the expenditure as unfortunately, the number of cups ordered has not been recorded on the separate purchase orders.

The paper cups we use are biodegradable and we stopped using Just Water plastic cups in January 2019 because they are not biodegradable.

In the last financial year we spent $1,660-68 on paper cups and we pay $97-00 per 1000 cups (depending on what type of cup) therefore we went through approximately 17,000 cups across council.

Our Sustainability Team has plans to do a review of our small good procurement to see where we can make more sustainable purchases. This will include both water and coffee cups.

Copy of letter left at reception for collection:
25 February 2016

James Beard
P O Box 1260
Palmerston North

Dear James
RE: Your meeting with Council staff
We acknowledge your recent meeting with myself and our senior policy planner Cynthia Ward on 16 February 2016.

Prior to our meeting you had expressed some concerns with Mayor Margaret Kouvelis who suggested it would be helpful for you to speak to Council staff.

We understood your concerns are:
 The inappropriate urbanisation of rural land at Kelvin Grove/ Whakarongo
 Rural land should not be part of Palmerston North City Council because –
        PNCC have more rural land then they need
 PNCC don’t understand rural matters e. g, management and maintenance of water tables and berms (like outside your property)
 Rural land ending up being developed by ‘land-bankers’
 Land-bankers/developers are not good for PNCC/MDC as they have land ‘checker-boarded’ around the edge of the city which they may seek to re-zone for urban purposes. This  affects rates for rural landowners and the profitability of farming. 

We note you own a 36ha property on Kelvin Grove Road which is situated within the Palmerston North City Council.

You indicated to us a desire to have Cameron Bagrie  an ANZ Economist to address the issue of land-banking and the adverse effects of these practices for Councils.  We understand you heard him speak at “Rural University”, Stratford, some time ago.  You said you have spoken to him about his capacity to speak on this topic and that he advised you he would be available to speak to a ‘forum’.

Mayor Margaret Kouvelis will receive a copy of this letter which summarises your concerns.

Yours sincerely
Sandra Crosbie
Communications Officer