LGOIMA Requests
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Search results: 617
| Received | Subject | Status | |
|---|---|---|---|
| 23/10/2020 | Energy use and efficiency of Council Building | Complete | Details |
| 12/10/2020 | Formal complaints on Elected Members | Complete | Details |
| 12/10/2020 | Mayoral spending since 2019 election | Complete | Details |
| 09/10/2020 | Water supply and water shcemes in the Manawatu District. | Complete | Details |
| 02/10/2020 | Dog Control Human Resources | Complete | Details |
| 30/09/2020 | Council owned artwork | Complete | Details |
| 16/09/2020 | Audit & Risk,Oversight, 3rd party payments, Non-residential costs | Complete | Details |
| 16/09/2020 | Approval of subdivision at 3 Harvest Lane | Complete | Details |
| 10/09/2020 | Council inspections of rental housing properties | Complete | Details |
| 07/09/2020 | Staff & Contractor numbers, CEO & Elected Member Remuneration | Complete | Details |
LGOIMA Request Details: LG1962
Date received: 23/10/2020
Requested information: Energy use and efficiency of Council Building
Status: Complete
Date responded: 08/12/2020
Response:
- What is the address of the Council's main office building?
135 Manchester Street, Feilding - Is the Council the sole occupant of the building or does it share this tenancy?
Yes, sole occupant - How many Council occupants on average use the building during a working day?
100 - What is the floor area (m2) of the occupied space (entire building if sole occupant, or tenanted space)?
1900m2 - During COVID-19 Level 3 and 4 restrictions (from 26th March to 13th May 2020) how many business days was the Council's main office building closed?
The building was used as Emergency Operations Centre for the District the entire time Monday to Friday. - Following the end of Alert Level 3 (on 26th May 2020), when did Council's occupancy of the main office building return to normal levels (more than 50%)
Would have been approx. June 1
- Does the Council' main office building or tenancy currently hold a formal NABERSNZ rating and/or Green Star Performance certification?
No. - During the next 12 months does the Council intend to assess and certify the sustainability performance of its main office building or tenancy using the NABERSNZ and/or Green Star Performance certification too?
Not anticipated.
- How much grid supplied electricity (kWh) did your main Council Office building/tenancy consume in the previous financial year (from 1st July 2019 to 30th June 2020)?
336,000 - How much gas (kWh or MJ) if any, did your main Council Office building/ tenancy consume in the previous financial year (from 1st July 2019 to 30th June 2020)?
16,607kWh - How much Diesel (litres) for non-backup purposes if any, did your main Council Office building/tenancy consume in the previous financial year (from 1st July 2019 to 30th June 2020
Nil.
- How much Coal (Kg) if any, did your main Council Office building/tenancy consume in the previous financial year (from 1st July 2019 to 30th June 2020)?
Nil. - Is there any renewable energy produced onsite servicing the main Council Office building/ tenancy? If so, how much energy has been provided by the renewable energy?
No. - What, if any, plans does the Council have to improve the energy efficiency of its main office building, as well as any wider property assets?
Council is in the process of carrying out building strengthening project, as part of the brief to the architects is to see if there are opportunities for energy efficiency, in lighting, and double glazing retrofitting. - If gas, diesel, or coal is used, what plans does the Council have to replace them with renewable sources?
N/A
LGOIMA Request Details: LG1951
Date received: 12/10/2020
Requested information: Formal complaints on Elected Members
Status: Complete
Date responded: 14/10/2020
Response:
Elected Member: Mayor
Date: May 2020
Nature of the Complaint: Email exchange between three elected members
Complainants: Withheld under LGOIMA section 7.2(f)
Investigator: Fitzherbert Rowe, Palmerston North Law Firm, Name of the investigator withheld under LGOIMA section 7.2(a) and 7.2(g)
Cost: $6834.88 excl GST - being the full external costs of the investigation and reporting.
Outcome of the investigation: On the basis that there may have been a misunderstanding and that no genuine conflict or perception of bias crystallised, my view is that the complaint is minor and otherwise nonmaterial. I do not consider any further action is required.
LGOIMA Request Details: LG1952
Date received: 12/10/2020
Requested information: Mayoral spending since 2019 election
Status: Complete
Date responded: 05/11/2020
Response:
Good afternoon Nikki
Please see attached a spreadsheet detailing the mayoral expenss as requested.
LGOIMA Request Details: LG1953
Date received: 09/10/2020
Requested information: Water supply and water shcemes in the Manawatu District.
Status: Complete
Date responded: 29/10/2020
Response:
Good morning Karuna
I have attached the requested maps plus an overview map showing the requested Water Schemes.
More information will follow next week.
Aimee
LGOIMA Request Details: LG1950
Date received: 02/10/2020
Requested information: Dog Control Human Resources
Status: Complete
Date responded: 24/11/2020
Response:
1. The number of full-time equivalent positions performing work relating to the dog control activity in each of the following roles:
a. Dog Control Officer Animal Control Services are provided through a Shared Service Agreement with the Rangitikei District Council. 2.5
b. Dog Ranger warranted as per above
c. Honorary Dog Rangers 0
d. Consultants or Advisors (and in what role, capacity or for what purpose)
e. Pound-keepers ACOs complete this function
f. Administrators approx. 0.25
2018/192017/182016/172015/162014/15Animal Control Officers (2FTE)
Senior Animal Control Officer (0.5 FTE)
Animal Control Officers (2FTE)
Senior Animal Control Officer (0.5 FTE)
Animal Control Officers (2FTE)
Senior Animal Control Officer (0.5 FTE)
Animal Control Officers (2FTE)
Senior Animal Control Officer (0.5 FTE)
Animal Control Officers (2FTE)
Senior Animal Control Officer (0.5 FTE)
I am also seeking the number of FTE's at each level commencing above Dog Control Officer/Ranger and in a direct line to the Executive Team member (or equivalent). I appreciate organisational structures vary so I would be grateful if you could reflect your own. However for many territorial authorities the structure will be similar to:
g. Team leader 0
h. Manager 1
i. Group Manager 0
j. General Manager 1
1 g. – j. Our reporting line for the specified years (2014-2018) was as follows:
Animal Control Officer (2 FTE)
Senior Animal Control Officer (0.5 FTE)
2. For each category in #1 above:
a. The minimum educational level, qualifications and experience needed to demonstrate competency for initial engagement in the role.
2a. The requirements of the roles as per the Job Descriptions are as follows:
Animal Control OfficersQualificationsExpected
- A qualification appropriate to perform the duties of an Animal Control Officer and appropriate animal handling experience, or be prepared to undertake training necessary to obtain such a qualification.
Expected
- Commitment to providing quality customer service
- A high level of personal integrity and honesty
- Commitment and ability to follow appropriate health and safety practices to ensure own health and other staff's safety at all times.
- A sound knowledge of the Dog Control Act 1996 and Impounding Act 1955 and related regulations.
- A sound knowledge of relevant Council by-laws, policies and District Plan
- Ability to deal confidently with the general public in a conflict situation
- Good interpersonal skills
- Ability to keep accurate records and produce reports
- Good time management
- Ability to work in a team environment or without supervision
- Ability to handle and control animals
- Ability to handle straying stock
- Ability to give advice and when necessary to educate the general public on animal husbandry and relevant statutory requirements
- Knowledge of court proceedings
- Ability to liaise with other agencies in matters relating to animal welfare
Senior Animal Control OfficerQualificationsExpected
- A qualification appropriate to perform the duties of an Animal Control/Compliance Officer and appropriate animal handling experience, or be prepared to undertake training necessary to obtain such a qualification.
- Commitment to providing quality customer service
- A high level of personal integrity and honesty
- Knowledge of the Local Government Act
- Leadership experience
- Local Government qualification in Compliance (or similar).
- Firearms licence
- Commitment and ability to follow appropriate health and safety practices to ensure own health and other staff's safety at all times.
- A sound knowledge of the Dog Control Act 1996 and Impounding Act 1955 and related regulations.
- A sound knowledge of relevant Council by-laws, policies and District Plan
- Ability to deal confidently with the general public in a conflict situation
- Good interpersonal skills
- Ability to keep accurate records and produce reports
- Good time management.
- Ability to work in a team environment or without supervision
- Ability to handle and control animals
- Ability to handle straying stock
- Ability to give advice and when necessary to educate the general public on animal husbandry and relevant statutory requirements
- Knowledge of court proceedings.
- Liaise with other agencies in matters relating to animal welfare
b. The number of FTE's with that minimum level.
All the above mentioned FTE's currently meet these requirements.
c. The number of FTE's that exceed the minimum levels, and in what way they do so.
The Senior ACO and all of the ACO's complete the Statutory Investigations Course once employed, and ensure they all have up to date First Aid Certificates.
3. For each category in #1 above: For answers 3a – 3d – A;; provided by the Rangitikei District Council.
a. The frequency and nature of internal on-going training.
b. The amount budgeted for professional development for each category for each year, and whether the full amount was expended.
c. A list of the activities that qualify as professional development.
d. Professional memberships.
4. If volunteers are employed, the number of FTE's, the roles they perform and how their suitability to perform that role is established. 0
5. For each category in #1 above: See response from the Rangitikei District Council
a. The performance outputs and performance measures or indicators. – quarterly targets.
90% of the urgent requests about dog attacks / wandering stock responded to or caller contacted within 15 minutes of Counci: receiving request
90% of the notification of roaming dogs responded to or caller contacted the next working business day of Council receiving request.
90% of routine animal control issues responded to or caller contacted the next working business day of Council receiving notification
b. reviewed every LTP period
d. The process for assessment and revision – review between operational and policy teams and consulted with the governance team.
LGOIMA Request Details: LG1949
Date received: 30/09/2020
Requested information: Council owned artwork
Status: Complete
Date responded: 13/10/2020
Response:
1. A register of all artwork owned by the Manawatu District Council indicating the total value and value of each piece.
There is one small triptych artwork purchased for $850 which is on display in the Executive Wing foyer.
- A list of all artwork owned by the Manawatu District Council that is currently on public display and where.
Any other pieces of artwork in the District are privately donated, or on loan.
LGOIMA Request Details: LG1947
Date received: 16/09/2020
Requested information: Audit & Risk,Oversight, 3rd party payments, Non-residential costs
Status: Complete
Date responded: 22/09/2020
Response:
- Audit and Risk Oversight
- The number of members on the Council's Audit and Risk Committee (or equivalent).
8 members in total
- The number of elected officials on the Committee. 7 elected officials
- The number of independent members on the Committee. 1 independent member
- The number of lawyers (with a current practising certificate) on the Committee. There are no lawyers on the committee
- The number of chartered accountants (with a current practising certificate) on the Committee. 1 Chartered accountant
- Whether the chair of the Council's Audit and Risk Committee is an independent member. The Chair is not an independent member
- Whether the Council has an election year protocol requiring Council Staff to act in a politically neutral or impartial manner. Yes the Council has an election year protocol requiring Council staff to act in a politically neutral manner
- Whether the Council has a code of conduct (above and beyond an election year protocol) requiring Council staff to act in a politically neutral or impartial manner. The Council has a Code of Conduct for elected members as required by the Local Government Act 2002, Schedule 7, Clause 15(1). A copy of this can be viewed on Council's website.
- Payments to third parties
- The total payments made by the Council (or any council-controlled organisation) to any Chamber of Commerce. $235.00
- The total payments made by the Council (or any council-controlled organisation) to Local Government New Zealand (LGNZ). $59,263.99
- The total payments made by the Council (or any council-controlled organisation) to the New Zealand Society of Local Government Managers (SOLGM). $37,247.25
- Average non-residential costs:
- The average non-residential costs of rates and other Council charges, where average non-residential costs = (X + Y) / Z. Please ensure that the figures used (X, Y, Z) are disclosed in the response, where: $16,251,403.64/8122=$2000.91
LGOIMA Request Details: LG1948
Date received: 16/09/2020
Requested information: Approval of subdivision at 3 Harvest Lane
Status: Complete
Date responded: 17/09/2020
Response:
Our Land Development
Engineer and I have spoken to Paul Coles by phone this morning, after I called
you.
Paul advises that when he had spoken with you back in January, he said they
would connect your drainage system (your headwall) into the one they were
working on building for the subdivision. However, when they started to do this
they found for several reasons that this could not happen. Paul, or perhaps the
contractors, spoke with you at that time and explained why they couldn't
connect using your headwall, but that they could connect your drainage to
theirs a bit further along, which is the way your drainage is now working. Paul
confirms that you were made aware of what they planned and you agreed to it.
Paul confirmed that the contractor had to make some adjustments to slopes etc
to make it work, and also they repaired the fence as you were concerned your
sheep might get out. Paul advises us that your drainage system is connected and
is working and that the headwall you described to us is actually no longer
required. The drainage system on the western boundary of your property is not
destroyed.
Our Land Engineer has recently signed off the subdivision, and found no issues
regarding drainage.
I trust this gives you the information you are looking for.
Regards
LGOIMA Request Details: LG1946
Date received: 10/09/2020
Requested information: Council inspections of rental housing properties
Status: Complete
Date responded: 25/09/2020
Response:
1. In the past five years, how many times has the Council used their rights under the Public Health Act to inspect rental housing properties?
We do not inspect properties under the Health Act 1956. Complaints are inspected under the Building Act
2. In the past five years, how many times has the Council exercised its powers to issue a repair or closure notice to landlords whose properties do not meet the Housing Improvement Regulations?
None, we do not use the Housing Improvement Regulations
3. How do you identify which rental housing properties to inspect under the Public Health Act?
We do not routinely inspect rental properties. We act on complaints received of issues such as unsanitary buildings, unsafe buildings under the Building Act or hoarding or infestation complaints under the Health Act
4. What is the process for tenants to request the Council inspect their rental housing property under the Public Health Act and provide a written report on its condition?
As above, Council will act on complaints received
5. What information is available on your website or in your publications on rental housing inspections provided by the Council?
N/A as it is not a service we offer unless a complaint is received
6. What is your process for engaging with the Tenancy Tribunal to provide reports on the rental housing inspections you conduct?
As above, we do not routinely inspect rental properties and do not report to Tenancy Tribunals. If a copy of any report following a complaint is requested under the appropriate legislation e.g. LGOIMA or OIA then this will be supplied.
Regards
Paul Greig
Compliance and Enforcement Team Leader
LGOIMA Request Details: LG1945
Date received: 07/09/2020
Requested information: Staff & Contractor numbers, CEO & Elected Member Remuneration
Status: Complete
Date responded: 02/10/2020
Response:
Good afternoon Monique
We are aware that the last day for response to your LGOIMA request if Monday 5 October. At this time we have not been able to access the information required for two of your questions, however thought we would send the rest of our responses to you now. Please see below, in red.
Would you prefer us to continue to access and the data you are requesting and provide it a little late, or would you like to approach CEDA directly? I look forward to your preference.
Subject: Information Request: Ratepayers' Report (Part 2)
Good morning,
This is a request for information under the Local Government Official Information and Meetings Act 1987.
Please use GST figures where applicable. Please also interpret any reference to "Council" to include the parent council and any council-controlled organisations (unless otherwise specified).
I request the following information for the 2018/2019 Financial Year:
1. Staff Numbers
- The FTE number of staff employed by the Council (excluding any staff employed by council-controlled organisations) as at 30 June 2019. 160.5
- The FTE number of
staff employed by the Council (including any staff employed by
council-controlled organisations) as at 30 June 2019. 162.75
CEDA FTE
Staff at 30 June 2019 17.5
- The total number of any severance payments made to staff (including payments to staff employed by council-controlled organisations). Please only include payments that are made above and beyond any payment that is required to be made under an employment agreement. 2
- The total dollar value of any severance payments made to staff (including payments to staff employed by council-controlled organisations). Please only include payments that are made above and beyond any payment that is required to be made under an employment agreement. $17,000.00
- The total number of staff dismissed due to poor performance. 0
- The total number of staff (including those employed by council-controlled organisations) receiving remuneration in excess of $100,000. 19
- The total number of staff (including those employed by council-controlled organisations) receiving remuneration in excess of $200,000. 1
2. Contractor Numbers
- The total value of payments made by the Council (or any council-controlled organisations) to any company or individual contracted by the Council to provide a service. MCT $321,649.35, Council $2,740,159 and CEDA Total contractor payments $227,782 for year end June 19 exc. GST
- The total value of payments made by the Council (or any council-controlled organisations) to any company or individual contracted by the Council to provide a service. MCT $321,649.35, Council $2,740,159 and CEDA Total contractor payments $227,782 for year end June 19 exc. GST
- The FTE number of contractors (i.e. individual positions) the payments in (a) equate. Council contractors FTE 23
- The total number of contractors (i.e. individual positions) receiving payments totalling in excess of $100,000.
Council: HORIZONS REGIONAL COUNCIL $169,302, PETER SHORE $113,242 - The total number of contractors (i.e. individual positions) receiving payments totalling in excess of $200,000.
Council: PNCC $1,388,871, RANGITIKEI DISTRICT COUNCIL $313,434.13, MASTER BUSINESS SYSTEMS $773,776
Please assume an individual contractor to be a firm or sole proprietor who is providing a service or services that are the same or substantially similar to that of an employee (i.e. the contractor is (or can be) based on council premises and uses Council equipment) but charges a fee for their services through time billing.
3. CEO Remuneration
- The total remuneration paid to the Council's Chief Executive during the 2018/2019 Financial Year. As per the Annual Report – For the year ended 30 June 2019, the remuneration paid to the Chief Executive, Richard Templer, was $309,000
The total remuneration paid to the CEO of each council-controlled organisation during the 2018/2019 Financial Year. Please disclose the name of the CEO, the name of the relevant council-controlled organisation, and the annual remuneration the CEO received. NA
Please ensure that each remuneration figure includes any KiwiSaver contributions, mileage payments, and any other benefits. Please also break down the total remuneration figure into each of these components (base salary, mileage payments, KiwiSaver contributions, communications allowances, and any other benefits). Salary $294,286.00 Kiwisaver $14,714
If the Council (or any CCO) had a change of CEO during the financial year, please disclose the CEO remuneration as an annualised figure, i.e. the amount the incoming (or interim) CEO would have received should they have remained in the role for the full year. Please disclose any severance payments made to the outgoing CEO separately.
4. Elected Official Remuneration
- The total remuneration paid to the Council's Mayor during the 2018/2019 Financial Year. $104,599.00
- The total remuneration paid to the Council's Deputy Mayor during the 2018/2019 Financial Year. $40,574.00
- The sum of annual remuneration paid to Councillors (excluding the Mayor and Deputy Mayor) in the 2018/2019 Financial Year. See Annual Report Page 114
- The total number of Councillors (excluding the Mayor and Deputy Mayor). 9
Please ensure that each remuneration figure includes any non-salary benefit, i.e. please disclose the total of each position's base salary, hearing fees, mileage payments, communications allowances and any other non-salary benefits.
Please include any remuneration paid to elected officials who hold specific portfolios, and any remuneration paid to elected officials for sitting on various committees of subcommittees, or for attending hearings.
If the Council had a change of an elected official during the financial year, please disclose the remuneration as an annualised figure, i.e. the amount the elected official would have received should they remained in the role for the full year. Please disclose any severance payments made to the outgoing elected official separately.