LGOIMA Requests
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Search results: 616
| Received | Subject | Status | |
|---|---|---|---|
| 09/12/2024 | Information regarding current and future maintenance requirements for Council owned roads intersecting with State Highway 54 | Complete | Details |
| 03/12/2024 | Information on effect of new Government speed setting rule | Complete | Details |
| 27/11/2024 | Information about the approval process for a storage facility on Wilson Road | Complete | Details |
| 22/11/2024 | Information relating to Dog Control Activity | Complete | Details |
| 21/11/2024 | Details of rating arrears, rates recovery from mortgagee and rating sales from 2018 to 2024 | Complete | Details |
| 10/11/2024 | Organisational and financial information about MDC operations | Complete | Details |
| 08/11/2024 | Any correspondence with Central Government about the fast track process and any fast track projects in MDC area | Complete | Details |
| 07/11/2024 | All funds Manchester House and Feilding District Promotions have received from our gambling corporations through grants over the last ten years | Complete | Details |
| 06/11/2024 | Liabilities for Council as a BCA and details of liability cover | Complete | Details |
| 06/11/2024 | Details of complaints relating to any stock road usage and dog complaints for our property | Complete | Details |
LGOIMA Request Details: LG2319
Date received: 09/12/2024
Requested information: Information regarding current and future maintenance requirements for Council owned roads intersecting with State Highway 54
Status: Complete
Response:
| Doc. No | Date | Name | Estimate |
| 1 | May 2018 | Feilding Growth Precinct 4 Traffic Impact Assessment | N/A |
| 2 | Dec 2018 | Palmerston North Network Operating Plan Final | N/A |
| 3 | Oct 2019 | SH54 Pharazyn North St Concept Design | $1,000,000 |
| 4 | Nov 2019 | PC-51-Hearing_Commissioners-Decision | N/A |
| 5 | Apr 2021 | SH54 Kimbolton Road / Pharazyn Street Intersection – LCLR Options Assessment | < $2,000,000 |
| 6 | Aug 2024 | Feilding SH54 'intersections of interest' with concept solutions | Not calculated |
| 7 | Sept 2024 | SH54 Kimbolton Road Pharazyn Street Intersection MDC Suggested Improvement Option | $1,500,000 |
LGOIMA Request Details: LG2318
Date received: 03/12/2024
Requested information: Information on effect of new Government speed setting rule
Status: Complete
Response:
Figure 1 Deaths and Serious Injuries in Manawatū.
Any submission your organisation prepared for the consultation on the draft Land Transport Rule: Setting of Speed Limits 2024, and any feedback otherwise given to the Ministry of Transport, Waka Kotahi, the Minister of Transport or his office on the Rule or the new approach to setting speed limits
A copy of Manawatū District Council's submission to Te Manatū Waka Ministry of Transport on the draft Land Transport Rule: Setting of Speed Limits 2024 is in the link above.
LGOIMA Request Details: LG2317
Date received: 27/11/2024
Requested information: Information about the approval process for a storage facility on Wilson Road
Status: Complete
Response:
As previously advised, we are withholding all official information related to Council's communications with its solicitors under section 7(2)(g) of the LGOIMA, so as to maintain legal professional privilege. The Council has a strong interest in its legal advice remaining private to it and there is a strong public interest in the maintenance of legal professional privilege generally, neither of which are outweighed by any public interest in the information itself.
We are also withholding information which is outside the scope of your request.
The balance of the documents we are releasing are included in this link - LG_2317_Second_release_of_information.zip
In this final release of documents we have redacted documents that;
- include quotes of legal opinion under Section 7(2)(g) - to maintain legal professional privilege and
- the charge out rates on invoices under Section (7)(2)(b)(ii) – likely to unreasonably prejudice the commercial position of the person who supplied the information.
Finally, in response to your requests numbered 3 and 4:
3. At any stage was anyone at the Manawatu District Council provided with a report or information from the Health Ministry or any other government entity on the effects of hazardous substances that were to be stored at 393 Wilson Road.
No specific information was provided from the Ministry of Health (or any other department) on the effects of the substances to be stored at the Wilson Road site. You will see that section 4.7 of the assessment of environmental effect attached to the Ministry's notice of requirement outlines that any effects from hazardous substances would be managed. The planning report on the notice of requirement also observes at 6.1.2.3 that, from 2017 onward, the management of effects from the storage of hazardous substances was no longer a function of the Council under the RMA.
4. At any stage during the NoR or planning process, was any council staff member asked by any government official not to notify anything in relation to the plan on national security grounds or for national security considerations?
No request was made for the non-notification of the notice of requirement or the outline plan on national security grounds.
LGOIMA Request Details: LG2316
Date received: 22/11/2024
Requested information: Information relating to Dog Control Activity
Status: Complete
Response:
LGOIMA Request Details: LG2315
Date received: 21/11/2024
Requested information: Details of rating arrears, rates recovery from mortgagee and rating sales from 2018 to 2024
Status: Complete
Response:
I refer to your official information request dated 21 November 2024.
The information you have requested for the 2023/24 rating year is below.
For details of the rating years 2018 – 2022 please see the response to your previous request, which was sent to you on 04 October 2023.
How many MDC rating units were in arrears at the end of 2023/24 rating year? 1125
What was the value of MDC rating unit arrears at the end of 2023/24 rating year? $1,579,576.45
How many MDC rating units were subject to rates recovery from mortgagee in 2023/24 rating year? 58
How many MDC rating units were subject to a rating sale during 2023/24 rating year? Nil
LGOIMA Request Details: LG2313
Date received: 10/11/2024
Requested information: Organisational and financial information about MDC operations
Status: Complete
Response:
I refer to your official information request dated 10 November 2024.
The information you have requested is below. Documents are included in this link – LG_2313_Documents_for_release.zip The link will expire after 7 days so remember to save any documents you wish to have continued access to. We recommend that this link is opened on a PC.
1. Provide a copy of the Manawatu District Council (MDC) complaints register. Include all details of complaints made about council processes, employees and elected members in the past 5 years and how these were resolved.
We do not have an active complaints register at MDC that covers council processes, employees and elected members. Any complaints that are made to the Council are directed to the relevant area of Council and are dealt with and responded to from that area.
2. Current guidelines, policy and procedures relating to how complaints are dealt with by MDC.
Complaints related to Elected Members are potentially covered by the Code of Conduct for Elected Members (available on this page of our website: Elected Member Roles | Manawatū District Council). Complaints related to employees are evaluated by the management of that staff member's area, and if appropriate, the Employee Code of Conduct or Disciplinary Policy would be used to respond.
3. Breaches of Health and Safety over the past 5 years, how these were resolved and whether changes were made to any policies or procedures at MDC.
Manawatū District Council has maintained full compliance with the Health and Safety at Work Act 2015 (HSWA), with no breaches in the last 5 years. However, in the event of a breach, immediate action would be taken to address the situation. The first priority would be to eliminate the hazard or risk entirely. If elimination is not practicable, steps would be taken to minimise the risk to ensure the health and safety of workers and others are protected as far as is reasonably practicable. This approach reflects our commitment to proactive risk management and continuous improvement in health and safety practices.
4. Key Performance Indicators (KPI'S) set by MDC for the 2024/25 year. Any documents relating to how they are set for the organisation and how they cascade down to the frontline including copies of KPI's for each part of the organisation, whether they be generic or personal.
Council's overall performance measures are established by the Long-Term Plan (every three years) or the Annual Plan (in the intervening two years), and the organisation's performance is reported each year in the Annual Report. These are all available on our website: (Long Term/10 Year Plan | Manawatū District Council; Annual Report | Manawatū District Council).
The Council sets the Chief Executive's KPIs each year based on the performance measures in the Long-term or Annual Plan, with the process being driven by the Chief Executive Employment Committee, and the Chief Executive Performance Sub-Committee. The Chief Executive then cascades the appropriate objectives to the members of the Executive Leadership Team, who work with their teams to set KPIs for all staff. The Council's performance year is 1 July to 30 June, in line with our Annual Planning and Annual Reporting processes.
5. Any policies, guidelines or instructions relating to how MDC manages business process improvements.
While we do not have an organisational policy on business process improvements, all areas of the Council are looking continually to improve processes, systems and services. We undertake process-mapping and engage both internal and external audits periodically to benchmark our processes and seek improvement ideas.
6. Organisation structure for MDC each year for the past five financial years.
The organisational structure charts for 2020, 2022 and 2024 are contained in the document link above. Please note that some of the roles on the charts may not be recruited or budgeted for.
7. Documents relating to any changes in the structure over this period explaining what has changed and why.
Like many organisations, Council continually is refining and updating our structure to be aligned with the organisation's needs. The documents associated with these processes are confidential employment-related documents.
8. Reports to Council over the past five financial years relating to organisational changes or restructure and any responses or directions made by any elected Council member.
Organisational changes or restructures are operational matters for the organisation and therefore are not reported to Council (who deal with governance matters).
9. Documentation relating to staffing, outsourcing of work over the past five financial years relating to the planning team including the consents process, building inspections etc.
The performance and funding of the consent team is detailed the Annual Report. The most recently published being 2022/23, available on page 68-70 of the document: MDC-Annual-Report-22-23_Final-V2_Web.pdf
The 23/24 Annual Report was adopted by the Council in October, and will be published on our website shortly. Previous Annual Reports are available in this section: Previous Annual Reports | Manawatū District Council
10. Information relating to staff numbers at MDC for the past five financial years including, turnover, retention and redundancies and dismissals due to poor performance.
The information that is able to be publicly released relating to this question is available on the following pages in the Council's Annual Reports:
2019/20 – Annual Report page 106 section 29, 30 and 31.
2020/21 – Annual Report page 127 section 29, 30 and 31.
2021/22 – Annual Report page 152 section 29, 30 and 31.
2022/23 – Annual Report page 157 sections 29, 30 and 31.
11. Staff costs for each position based on salary/total remuneration for the past five years.
The information that is able to be publicly released relating to this question is available on the following pages in the Council's Annual Reports:
2019/20 – Annual Report page 106 section 29 and 30
2020/21 – Annual Report page 127 section 29 and 30
2021/22 – Annual Report page 152 section 29 and 30
2022/23 – Annual Report page 157 sections 29 and 30
12. The total number of managers employed by MDC for each year over the past three years.
The numbers below cover the roles who have staff reporting to them and excludes the CE.
2019/20 – 39
2020/21 – 39
2021/22 – 44
2022/23 – 41
13. The ratio of management to total staff numbers for the same period.
2019/20 – 1 to 4.55 staff
2020/21 – 1 to 4.22 staff
2021/22 – 1 to 5.25 staff
2022/23 – 1 to 3.66 staff
2023/24 – 1 to 4.26 staff
14. The average and median salary of a manager.
2019/20 – Average $97k (excludes CE) and Median $91k
2020/21 – Average $94k (excludes CE) and Median $91k
2021/22 – Average $105k (excludes CE) and Median $95k
2022/23 – Average $104k (excludes CE) and Median $101k
2023/24 – Average $118k (excludes CE) and Median $109k
15. Total number of FTEs in paid employment by MDC each year for the past 5 years and including year to date for 2024.
This information is available on the below the pages in the Annual Reports:
2019/20 – Annual Report page 106 section 30
2020/21 – Annual Report page 127 section 30
2021/22 – Annual Report page 152 section 30
2022/23 – Annual Report page 157 section 30
16. Legal costs incurred by MDC over the past five years on a per year basis relating to advice about planning consents or to support actions/decisions MDC wanted to take or implement as a part of the annual or ten-year plan, payments made to anyone due to Council negligence or as a part of settling a claim or for compensation. 
17. MDC’s level of net debt (total for the council) as a percentage of rates income for each of the last 5 financial years.
18. The dollar amount of debt per rating unit for the same period.
19. The dollar amount of interest paid per rating unit for the same period.
20. Documentation relating to setting or managing the level of debt (total) MDC has accrued since 2019.
The Debt Resolutions, showing Councils approved level of borrowing within each respective financial year are included in the documents link above.
LGOIMA Request Details: LG2314
Date received: 08/11/2024
Requested information: Any correspondence with Central Government about the fast track process and any fast track projects in MDC area
Status: Complete
Response:
I refer to your official information request dated 08 November 2024.
Please find our submissions on the Fast-track process in this link – LG_2314_Documents_for_release.zip
There has been no other correspondence with Central Government about this.
LGOIMA Request Details: LG2312
Date received: 07/11/2024
Requested information: All funds Manchester House and Feilding District Promotions have received from our gambling corporations through grants over the last ten years
Status: Complete
Response:
CCO's do fall under the LGOIMA Act however neither Feilding District Promotions nor Manchester House are CCO's. Therefore, we cannot provide any information about these two organisations.
However, there is some information publicly available at https://granted.govt.nz/dashboard.html, This dashboard shows all the grants awarded from "pokie" funding. You can search by organisation on the "pokies grant by district" tab.
A quick search showed Manchester House Social Services has received the following
2019: $10,298.09
2020: $ 4,791.39
2022: $ 8,000.00
2023: $10,000.00
We could not find any information regarding Feilding and District Promotions.
I would suggest also that any funding received may be within the Annual accounts of both organisations.
If your request is about more than 'pokie' funding ie lotteries, you will need to make enquiries via the Lotteries Commission.
LGOIMA Request Details: LG2310
Date received: 06/11/2024
Requested information: Liabilities for Council as a BCA and details of liability cover
Status: Complete
Response:
LGOIMA Request Details: LG2311
Date received: 06/11/2024
Requested information: Details of complaints relating to any stock road usage and dog complaints for our property
Status: Complete
Response:
I refer to your request dated 6th November 2024, the information you have requested is contained in this link – LG_2311_Documents_to_release_redacted.zip
Please note; personal information has been redacted for privacy reasons under Section 7(2)(a) of the Local Government Official Information and Meetings Act 1987 (LGOIMA).