LGOIMA Requests

What is the name of your organisation?
Manawatu District Council
How many staff do you employ?
192
Do you measure the gender make-up of your staff?
Yes
What percentage of your staff are female?
57.29%
What percentage of your senior management are female?
50%
Do you measure the ethnic make-up of your staff?
No – but we are looking into doing this in the future
What percentage of your staff are NZ European?
N/A
What percentage of your staff are Māori?
N/A
What percentage of your staff are Pacific Islanders?
N/A
What percentage of your staff identify as Asian?
N/A
What percentage of your staff are Middle Eastern/Latin American/African?
N/A
What percentage of your staff are of another ethnicity?
N/A
What percentage of your senior management staff are NZ European/pākehā?
N/A
What percentage of your senior management staff are Māori?
N/A
What percentage of your senior management staff are Pacific Islanders?
N/A
What percentage of your senior management staff identify as Asian?
N/A
What percentage of your senior management staff are Middle Eastern/Latin American/African?
N/A
What percentage of your senior management staff are of another ethnicity?
N/A
Are there any plans in place to encourage diversity in staffing and the daily operation of the Ministry/department?
Yes
What is being done to encourage diversity?
We run a regular training forum for all our people leaders, which has one of its background principles the encouragement of all aspects of diversity. We have an informal mentoring network for women and prioritise leadership training for our female leaders. We run te reo and Māori tikanga training and have a cultural group for Māori staff. We work with our local high schools to provide work experience opportunities, making them available to all students (rather than just those with high academic achievement).
Is there any diversity training offered to staff?
Yes
Describe any diversity training offered?
In addition to the training mentioned above, we have a module on diversity as part of our Induction programme for all new staff.
How is diversity considered within your employment process? (e.g blind CVs)
We are currently reviewing our recruitment processes and diversity will be included in this review.
Have you had to manage issues/complaints of racism in the workplace?
Yes
No
How many racism issues/complaints have you had in the last five years?
Zero
If issues/complaints of racism occurred, what happened?

1. How much has been spent by the authority since 1 July 2017, (when the Building (Earthquake-prone Buildings) Amendment Act 2016 came into effect) on earthquake-related expenses - for instance seismic reports, engineering checks, building assessments, strengthening work already done etc. 
Seven seismic reports were completed by Council between January 2016 to June 2017, totalling approximately $52,442.  Prior to 1 July 2017, structural strengthening was conducted on two Council owned buildings being the Feilding Civic Centre and Te Manawa Family Services (Feilding Community Centre) and this totalled $657,423 (excluding project management fees, drawings, building consents etc).
2. How much does the authority anticipate it will spend in the next ten years on earthquake resilience work. Please note this is not how much has been formally approved - but how much could be spent based on estimates (can be rough). 
At this stage, approximately $2.26 million has been set aside for earthquake resilience work within the 2018-2028 LTP.  A further $4.8 million has been set aside for the redevelopment of the Feilding Public Library and a portion (not yet defined) of this funding may be set aside for earthquake strengthening.  This is dependent upon the final location of this facility and any associated earthquake strengthening that may be required to be completed on any existing building.
3. How many buildings have been identified as needing money spent on them to bring them in line with the Building (Earthquake-prone Buildings) Amendment Act. 
Five
4. How many buildings are still to be assessed by the authority. 
One

Please find attached as much useful data as I have on hand.
Note: Council here at Manawatu does not have its own landfill. But has only a transfer station.
Types of waste excepting recycling types of waste are not broken down into categories. It all goes to landfill as general waste.
You should also note that Council does not process all district waste. Many of the big waste companies take their own waste back to Palmerston North for consolidation, then transport it to landfill or to a privately run waste transfer station.
Cleanfill is accepted at an old closed landfill but no tonnage figures are able to be provided since contractors tip without being measured. The site is not manned. Nor does it have a weighbridge or any type of recording devices.
On the positive side there is reasonable tonnage data on recycling items.

Please find attached a number of files containing the data as requested by you.
Most of the data relate back to the Manawatu District Plan. The District Plan can be viewed from:
https://www.mdc.govt.nz/Services/Planning/District-Plan?BestBetMatch=designations
The data include the following:
• Protected/Significant Trees - as per our District Plan Appendix 1D;
• Built Heritage sites:
o Heritage Places: Buildings and Objects with Heritage Value as per the District Plan Appendix 1 E;
o Historic Feilding Town Buildings as per the District Plan Schedule 4a.
• Contaminated Land sites: Hazardous Activities and Industries List (HAIL)
• Archaeological sites:
o Sites with Heritage Value as per the District Plan Appendix 1F;
• Waahi Tapu/taonga sites/Sites of significance to mana whenua;
We do not hold an extensive list of waahi tapu sites.
o Statutory Acknowledgements of the Crown have been made and more information and maps are available on the following links:
 https://www.mdc.govt.nz/files/assets/public/plans/district-plan/1-2_district_plan_cover.pdf
 https://www.mdc.govt.nz/files/assets/public/plans/district-plan/43_district_plan_schedule1.pdf
To assist you in identifying some of the sites and areas, I include 2 files (Iwi_Areas of Interest and Statutory Acknowledgement)
• Designated sites – As per Chapter 9 of the District Plan

See LG1853

1. There is the time of the operator of the collection vehicle ( cost please) – The cost of random bin audits are built into our contractors contract.
2. The time for council staff in putting the letter together. (cost please) – This takes no more 2 minutes to add the details to a letter, print, envelop and take to our internal post bag at a cost of $1.16.
3. The envelope with a leaflet in, an envelope with the notice in, that is 2 separate envelopes sent together (cost please) – unsure why there were two envelops, letter and brochure go out in one envelope and the cost is $1.00 postage
4. The ink for printing the letter (cost please) - $0.09c
5. The ink for printed in the colour photo (Cost please) - $0.09c
6. The persons time to post it. (Cost please) – postage is collected so no cost.

Please see attached 5 X shape files that our GIS team have provided.  We trust this is the information that you require.

Please find attached copies of our Gambling Policy for 2004, 2007,  2011, 2014 and 2017 as requested.

All the money collected by the manawatu district council 2018 / 2019 summer camping season
*    $17,453
Weather the money collected will be used specifically for vinegar hill.
*   Fees are collected to offset expenditure for management of the reserve over the holiday period
The plans if any that the money collected for the 2018 / 2019 summer camping season will be used
To fix up the uneven ground and to plant trees and  to repair the river bank.
*   Prior to the start of the camping season, works are carried out in the reserve eg. removing dangerous trees and levelling areas where required.
*   River bank maintenance is Horizons Regional Council’s jurisdiction and responsibility.
Weather [whether] or not the contractor that comes out to vinegar hill is there contract includes getting out of
there truck to look for rubbish in the bush or just a drive around is sufficient.
*   The contractor is to collect fees within the season of collection. This also includes cleaning the toilets and collecting rubbish from the receptacles. Obvious rubbish within the reserve will also be collected. Staff do not go into the bush to look for rubbish.
Weather  or not are there any plans to include the people that use vinegar hill in the decision making and or ideas for improvements to the general  look and use ability of vinegar hill.
*   Feedback is always welcome from any users of Vinegar hill at any time. Any changes to the reserve must be in-line with our Reserve Management Plan. These plans go out for public consultation shortly and will be an ideal time to receive your feedback,

Weather  or not there are plans to put up signs  to save the native trees.
*   Currently not planned to put signs up to save the native trees.
Are there plans to put in picnic tables/play ground.
*   Manawatu District Council is not planning on putting in a playground at this location, additional picnic tables may be installed. And if there are no plans to do any improvement’s what are the reasons.

How many people and  how many times a year do manawatu district council sit around thinking up ideas on how to improve vinegar hill for the people that use it.
*   Discussions are held with the custodian that runs Vinegar hill over the holiday period at the completion of the summer holiday period. Feedback from campers is provided and opportunityies for improvements are identified.
Operational meetings are held with Manawatu District council staff and Recreational Services and discuss potential improvement within existing budget.
Meeting with Queen of the GLBT event is held prior to the annual event.

Note: Council has a policy to provide rural rubbish bag collection within 10kms to 90% of rural properties. See attached document.

Council link to industry provided collections options

http://www.mdc.govt.nz/Services_Information/Rubbish_and_Recycling/Agricultural_Waste

There are a number of industry based recycling options available in the district such as
• Plasback (Collects bale wrap and drums) Chris Hartshorne Phone 3 3382400
• Agrecovery https://www.agrecovery.co.nz/ Simon Andrew 021 519 653
• 3R Carry Hazardous waste collections among other things 0800 247 326